RESPONSIBILITIES OF ADMINISTRATIVE STAFF IN A NOTARY OFFICE IN MAINTAINING THE CONFIDENTIALITY OF NOTARIAL DEEDS

Abstract

The responsibilities of notary office administrative staff in maintaining the confidentiality of notarial deeds include not disclosing information, securely managing documents, reporting unauthorized access, adhering to procedures, and understanding digital data security, although there are no specific regulations governing this. This research aims to analyze the responsibilities of notary office administrative staff in maintaining the confidentiality of notarial deeds and to identify the legal consequences that may arise if they fail to maintain such confidentiality. This study uses normative legal research methods with statutory and conceptual approaches, analyzing primary, secondary, and tertiary legal materials through literature study. The data analysis technique used is descriptive-analytical qualitative analysis, with grammatical, systematic, and teleological interpretation. The results show that the responsibilities of notary office administrative staff in maintaining the confidentiality of notarial deeds encompass several important aspects, including not disclosing information, securely managing documents, reporting unauthorized access, adhering to procedures, and understanding digital data security. Violations of these responsibilities can result in serious legal consequences, including criminal sanctions (based on the Criminal Code and Electronic Information and Transactions Law), civil lawsuits, termination of employment, and negative impacts on notaries and the notary profession as a whole. Additionally, breaches of confidentiality can affect the evidentiary strength of notarial deeds, violate citizens' constitutional rights to personal data protection, and potentially damage public trust in the notary profession.